Every purchase is checked against the budget the moment it is requested, and invoices are paid only when they match the PO and the receipt.
14-day free trialTake the 1-minute fit check
Already have an account? Sign In
Foxpedite / DashboardRequest, purchase order, approval, matched invoice: what Foxpedite checks at each one.
Create, track, and manage purchase orders with full lifecycle visibility. From draft to delivery, every step is automated.
From purchase order to matched invoice, one step at a time.
Pick a vendor and project, add line items with tax and shipping, attach the quote. Totals and budget checks update as you type.
The request routes itself by amount, department or category. Approvers sign off from email or the app, and everyone can see where it stands.
Log the goods receipt, drop in the supplier's invoice - scanned or emailed - and three-way matching flags any gap in quantity or price before payment goes out.
Every open PO, receipt and unmatched invoice in one report (GRNI).
Six features that read documents, answer questions and draft orders. Your team reviews and approves what they produce.
Ask anything in plain English - "Why did legal spend jump 23% last quarter?" - and get an answer grounded in your data, not a guess.
Drop in any PO, invoice, or receipt - PDF, scan, or email - and our extraction pipeline pulls every line item, tax code, and total in seconds.
Forecast quarter-end spend per category, project, or vendor. Get flagged before a budget tips over - not after the invoice lands.
Every delivery, invoice match, and acknowledgment is scored automatically - quality, accuracy, lead time, and responsiveness rolled into one vendor grade.
When stock dips below the reorder point, draft POs are generated per vendor at the right quantity and last price - ready for your approval flow.
Invite vendors to bid in their portal, compare quotes line by line, and award the winner - it converts straight into a draft purchase order.
Start with a 14-day free trial. No credit card required. Cancel anytime.
Everything you need to run procurement properly.
10 users included
+$39 per extra user / month
Up to 20 users
What's included
For teams that need approvals, stock and integrations.
20 users included
+$39 per extra user / month
Up to 40 users
What's included
Everything in Regular, plus:
Terms and setup shaped around your organisation.
What's included
Everything in Advanced, plus:
Every plan starts with a 14-day free trial that includes all Advanced features. No credit card required to start.
Published prices, the same for every team. Start on your own, no sales call needed.
Foxpedite is purchase order and spend control software for companies with 10–500 employees. It checks the budget when a purchase is drafted, holds invoices until the PO, receipt and invoice match, and keeps vendors, budgets and projects in one place. Approval workflows and the QuickBooks Online sync are part of the Advanced plan.
Each Foxpedite plan includes a number of users: Regular is $390/month with 10 users included and Advanced is $740/month with 20 users included. Extra users are $39/user/month, up to 20 users on Regular and 40 on Advanced. Advanced adds API access, webhooks, the AI assistant and vendor grading. Annual billing saves 10%. Every plan starts with a 14-day free trial that includes all Advanced features. Enterprise plans for larger organizations are quoted by our sales team.
Foxpedite includes purchase order management, budget tracking and monitoring, vendor management, invoice matching (3-way match), spend analytics and reporting, and team collaboration tools. The Advanced plan adds multi-level approval workflows, inventory, RFQs with vendor grading, QuickBooks Online sync, API access and webhooks, the AI assistant, unlimited custom fields and priority support.
Yes, Foxpedite offers a 14-day free trial with full access to all features, including everything in the Advanced plan (API access, webhooks, the AI assistant and vendor grading). No credit card is required to start the trial. You can invite team members, create purchase orders, and explore all capabilities before committing to a paid plan.
On the Advanced plan, Foxpedite supports multi-level approval workflows with customizable rules based on amount thresholds, departments, categories, and more. Approvers receive notifications via email and can approve requests in the web app or straight from the email. The system supports sequential and parallel approvals, delegation, and escalation rules.
Yes. On the Advanced plan Foxpedite syncs with QuickBooks Online, so purchasing data reaches your books without manual re-entry. Other systems can connect through the API and webhooks, also part of Advanced.
Foxpedite is built with enterprise-grade security including GDPR compliance, 256-bit encryption for data at rest and in transit, role-based access controls, audit logging, and secure payment processing through Stripe. All data is backed up regularly with point-in-time recovery capabilities.
Foxpedite is designed for small to mid-sized businesses (10-500 employees) that still run purchasing on spreadsheets, email and QuickBooks. It suits companies where several people buy or approve, and that want to see committed spend before the invoice arrives.
Yes, on the Advanced plan. Foxpedite includes Document Intelligence, which reads uploaded invoice PDFs and scans and extracts vendor details, invoice numbers, dates, line items, and totals. Every extracted line is shown for review before an invoice record is created, so users stay in control.
Yes. Foxpedite includes a dedicated supplier portal. You can invite supplier contacts from a vendor record, and they get their own login to view the purchase orders you send them and share documents with you. Suppliers only see information related to their own company and never your internal data.
Yes. Foxpedite lets you create budgets with amounts and periods, optionally linked to projects. Draft purchase orders allocate against budgets so teams cannot overcommit before approval, and approved purchase orders count as spend. Budget utilization is visible in real time and through a dedicated Budget report.
Yes. Foxpedite tracks deliveries against purchase orders, including partial deliveries, and a GRNI (Goods Received Not Invoiced) report highlights deliveries that have been received but not yet invoiced, helping finance teams keep accruals accurate. On the Advanced plan, Foxpedite also keeps inventory items with a full movement ledger.
Yes. You can cancel anytime from the billing settings. Cancellation takes effect at the end of your current billing period, so you keep full access until then and are never charged again. Your data is retained after cancellation, and you can reactivate or resubscribe at any time to pick up where you left off.
Get in touch with the Foxpedite team.
Whether you're evaluating Foxpedite for your team or just have a quick question - we'd love to hear from you.
Located in Newark, Delaware.
Show us how your team buys today, and we'll show you how it would run in Foxpedite. No sales script, no pressure.